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Request for Proposal for 36-Month Preventive and Corrective Maintenance of HVAC Systems Across 14 Government Buildings in Kuwait City and Hawalli

1. Invitation to Tender

The Ministry of Public Works, acting as the relevant authority under the Public Tenders Law No. 49 of 2016, hereby invites eligible and prequalified contractors registered with the Central Agency for Public Tenders (CAPT) to submit technical and financial proposals for the 36-month preventive and corrective maintenance of Heating, Ventilation, and Air Conditioning (HVAC) systems across 14 government buildings located in Kuwait City and Hawalli Governorate.

This Request for Proposal (RFP) is issued through the public tender method in accordance with Article 13 and Article 14 of the Public Tenders Law No. 49/2016. The procurement is funded from the Ministry's capital expenditure (capex) budget for the fiscal years 2026–2028, with an estimated value of 1,200,000 Kuwaiti Dinars (KWD).

All interested bidders must comply with the requirements set forth in this RFP document, including submission in Arabic, adherence to bid validity, provision of bid bond, and fulfillment of classification and local content obligations.

2. Definitions

For the purposes of this RFP, the following terms shall have the meanings ascribed below:

• Agency: The Central Agency for Public Tenders (CAPT), established under Law 49/2016.
• Relevant Authority: The Ministry of Public Works, State of Kuwait, the public entity requesting the procurement.
• Bidder: A legal entity registered with CAPT and submitting a proposal in response to this RFP.
• Contractor: The successful bidder awarded the contract following evaluation and approval procedures.
• HVAC System: Heating, Ventilation, and Air Conditioning systems installed across the 14 specified government buildings.
• Preventive Maintenance: Scheduled inspection, cleaning, testing, and servicing activities aimed at preventing system failures.
• Corrective Maintenance: Unscheduled repair or replacement work required to restore malfunctioning systems to full operation.

3. Eligibility and Classification

In accordance with Article 31 of Law 49/2016, bidders must be registered with CAPT under the classification category Mechanical Works – HVAC, Category B. Registration must be valid at the time of submission and throughout the contract period.

Prequalification is required prior to submission of technical and financial proposals. Prequalification documents must demonstrate a minimum of five (5) years of relevant experience, three (3) comparable references in Kuwait, and financial standing sufficient for the estimated contract value.

4. Evaluation Methodology

Best value evaluation will be conducted under Article 15 of Law 49/2016, applying the following weighting:

• Technical proposal: 70%
• Financial proposal: 30%

Only bidders passing the technical threshold of sixty (60) out of one hundred (100) points will have their financial proposals opened and evaluated.

5. Bid Bond and Performance Bond

A bid bond equal to two percent (2%) of the estimated contract value must accompany the proposal, issued by a bank operating in Kuwait and valid for ninety (90) days from the submission deadline, in accordance with Article 41 of Law 49/2016.

Upon award, the successful bidder shall provide a performance bond equal to ten percent (10%) of the contract value, valid throughout the contract period and extended sixty (60) days beyond.